EUROPEAN NUCLEAR SOCIETY
SOCIETE EUROPEENNE DE L’ENERGIE NUCLEAIRE
BY - LAWS
Modified by the Extraordinary General Assembly held
in Brussels on 24 November 2005
1. MEMBERSHIP
1.1 General
Active members will be admitted to the society by the
General Assembly. Non-active members may be admitted by the Board of
Directors.
1.2 Member Organisations
Any organisation of nuclear scientists and engineers
in Europe, having a minimum of 50 paid-up members, willing to comply
with the aims and constitution of the Society, and intending an at least
country-wide activity in the nuclear field, may become a Member Organisation
of the Society. Local Sections of Member Organisations of the society
shall not be admitted.
1.3 Corporate Members
Corporate Members shall be sought preferably among
scientific or technical organisations, cultural foundations, and universities
or industrial organisations operating in the nuclear field.
1.4 Honorary Fellows
The Board of Directors may admit as Honorary Fellows
individuals who have made a significant contribution to the advancement
of the nuclear science and engineering and/or to the European Nuclear
Society.
1.5 Associate Members
The Board of Directors may admit Associate Members,
having regard to the aims and constitution of the organisation and their
compatibility with those of the Society. Associate Members will be offered
co-operation with the Society and are eligible to receive publications
and attend functions organised by the society.
1.6 International Section
This Section should be managed by the Secretary General on behalf of
the Board of Directors.
1.7 Cancellation
Cancellation of Membership may be decided by the General
Assembly with a majority of the two-thirds of the votes present and
expressed upon a proposal voted by the Board of Directors. Before voting
the General Assembly must invite the Member to present his case in writing
or orally.
2. ORGANISATION
2.1 The General Assembly
The General Assembly shall be conducted by the president
according to traditional rules of procedure. Votes shall be secret upon
request from one member.
2.2 Representation in the General Assembly
Each Member Organisation shall appoint their representatives
to each General Assembly in writing to the President. There shall be
no more representatives than votes of the Member Organisation. Each
Member Organisation may give proxies to representatives of other Member
Organisations. There is no limit to the number of proxies carried by
a representative.
Upon request of the society, each Member Organisation shall present
for the General Assembly a statement by its internal auditors giving
the exact number of paid-up members at the end of the last quarter before
the first annual General Assembly of the year.
2.3 The Board
To prepare for and to facilitate the conduct of business
in the General
Assembly, the Board shall meet before each meeting of the General Assembly
and at any other times deemed necessary by the President.
The term of office for the Board members is two years, equal to the
term of office of the President. Re-election of the Board members is
possible for a maximum of three consecutive terms, except for the President
and the immediate Past President.
The Board’s composition shall reflect the size of the Member
Organisations and the geographical balance of the Society.
Names of candidates for the Board must be submitted in writing to the
General Assembly by the President at least three weeks prior to the
election.
2.4 President and President Elect
In order to ensure the smooth working of the Society
the President shall deal with matters of urgency between meetings on
the understanding that the president reports any such actions to the
General Assembly at the earliest opportunity.
The President shall take office at the beginning of
the calendar year following the General Assembly. In the period between
the General Assembly and his taking office, he shall bear the title
of President Elect. In this function he shall be entitled to attend
all General Assembly and Board Meetings if he is not already a member
of these constitutional authorities.
2.5 Vice President
The longest serving Vice President shall be considered
the Senior Vice President.
The term of office for Vice President shall coincide
with that of the Presidency, namely two full calendar years. Subject
to re-election a Vice-President may serve up to a maximum of three consecutive
terms. In order to ensure continuity in Society matters the six-year
service may exceptionally be extended if the three Vice Presidents would
have to be replaced at the same time.
2.6 Assistant to the President
Upon a proposal of the President, the General Assembly may vote an
Assistant to the President
2.7 Treasurer
The Treasurer shall inform the Board of Directors on
the present state of the finances of ENS, and advise on the future trends
and the likely results of proposed activities. He shall hold the position
of Chairman of Finance Committee (see By-Law 2.9), which is concerned
with advancing the financial position of the Society.
2.8 Secretary General
The Board of Directors may direct the work of the Secretary
General and the Secretariat by establishing a standing order.
Upon proposal by the Secretary General the Board of
Directors may appoint a Deputy Secretary General
Appointment and dismissal of the Secretary General
and the Deputy Secretary General shall require a two-thirds majority
of the Board of Directors present and expressed.
The Secretary General bears the responsibility for
the Secretariat. The Secretariat provides the administrative support
for the Society and particularly for the work of the General Assembly,
the Board and the Standing Committees, as well as dealing with the day-to-day
financial affairs of the Society (in agreement with the Treasurer).
2.9 Committees
The Board of Directors, whenever it deems necessary,
shall establish Committees under its authority and confer tasks on them.
Standing Committees
The Standing Committees shall deal with the ongoing
activities of the Society. The Board of Directors selects the chairperson
for each Standing Committee’s ranks. A term of office is for three
years. A chairperson may be re-elected twice - meaning that the maximum
limit on one person being chair is three three-year terms. The chairperson’s
Member Organisation covers the presidential costs of his/her term of
office. Each Member Organisation is entitled to have a representative
on each Standing Committee.
Ad Hoc Committees
The Board of Directors may appoint ad hoc Committees
to deal with specified tasks within set time limits. An ad hoc Committee
may function for a maximum of three years. The chairpersons of the ad
hoc Committees shall be appointed by the Board of Directors. Only those
Member Societies which have experts in the field covered by an ad hoc
Committee should delegate members to it.
General liaison
Chairpersons of Committees can be invited by the President
to attend the General Assembly and/or Board meetings as observers in
order to report on and explain their Committees’ work.
2.10 Summons
The General Assembly shall be summoned by the President
in writing / e-mail with at least four weeks’ advance notice.
Committees shall be summoned by their representative Chairmen.
The summoning notice of a meeting of the Committee
has to be sent out in writing/e-mail at least 4 weeks prior to the date
that is fixed for the meeting. It has to contain the agenda for the
meeting. The Committee may only discuss the points mentioned in the
agenda. As an exception, a point not mentioned in the agenda may be
debated if half of the members that are present or represented give
their agreement but no decisions can be made.
The agenda shall state when vacancies have occurred
or are due and shall state the candidates offered for election or appointment
to those vacancies.
Where appropriate the agenda shall state when terms
of office end / vacancies arise for Officers of the Society and shall
invite nominations from the Members. Regarding the election of the President:
immediately after the end of the first year of office of a President
the Secretary General shall notify the Member Organisations of the forthcoming
vacancy and invite each one to submit within two months its nomination
for the next Presidency. The list of candidates shall be included in
the agenda for the General Assembly. Regarding Vice Presidents: one
year before their term of office expires the Vice Presidents must notify
the Secretariat of whether or not they wish to serve another term. When
a Vice President steps down, the vacancy will be announced to the Member
Organisations inviting them to submit within two months candidates.
This notification will be sent out along with that for the Presidency
and the vice-presidential candidates shall also be included in the agenda
for the General Assembly. The place and date of the General Assembly
meetings shall be fixed by the President. The date and place of the
Committee meetings shall be fixed by the Chairman of the Committee.
3 MODIFICATION OF THE BY-LAWS
Modification of these By-Laws may be voted by the General
Assembly with a majority of two-thirds of the votes present and expressed.
 ENS
by-laws (pdf-file)
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